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Good governance and capacity

Objective

The Commissioner for Children and Young People will foster a professional working environment that values staff, sound research, evaluation and collaboration. Our work will be underpinned by a Governance Framework that ensures a work environment that is open, accountable and professional, incorporating compliance requirements and family-friendly work practices.

Key strategies

  • Developing a workplace that is open and accessible to children and young people.
  • Working within our Governance Framework to support human, physical, financial and information technology resources.
  • Developing policies, procedures and systems to meet governance requirements and support open, accountable and professional work practices (as detailed in the Governance Framework).

Major achievements in 2015−16

Use of the Commissioner’s office space by external groups

The Commissioner has always ensured that the office at 1 Alvan Street, Subiaco is both accessible and inviting to children and young people.

The Commissioner’s meeting and board rooms are available for use outside of business hours and on weekends by agencies to hold consultations with children and young people aged under 18 years, and for meetings of advisory committees or similar groups, incorporating children and young people.

Use of the Commissioner's office space by external groups

The Commissioner has always ensured that the office at 1 Alvan St, Subiaco is both accessible and inviting to children and young people.

The Commissioner's meeting and board rooms are available for use outside of business hours and on weekend by agencies to hold consultations with children and young people aged under 18 years and for meetings of advisory committees or similar groups incorporating children and young people.

A new human resource management and payroll system

The contract for the current provision of human resource management and payroll expired at the end of the 2015−16 financial year. The Commissioner has been able to negotiate an agreement with the Department of Education WA for the provision of a payroll and human resource management service through Education’s Human Resource Management Information System (HRMIS), which is fully web-enabled. The Commissioner’s staff will be able to access HRMIS to view and/or update their personal details at any time of any day.

The office has undertaken a full audit of all employees’ leave to ensure the successful transfer of accurate payroll and human resource reporting information.  

Internal audit

The contractual arrangement with Braxford Consulting to provide internal audit services continued for the 2015–16 financial year.

Internal audits were conducted on employee leave, asset management, contract management, and recruitment and selection procedures and processes. Apart from the audit of employee leave, no other major or significant issues were identified. The leave audit conducted showed discrepancies within the existing payroll system that were not uniform across employees. A full audit of all types of leave on all employees systematically corrected the errors found.  All internal audit reports were tabled at the Commissioner’s Corporate Executive team meetings, acting in its capacity as the Internal Audit Committee.

External Audit

The Office of the Auditor General completed its annual audit of the financial statements, controls and key performance indicators of the agency, all were considered appropriate. A draft Service Level Agreement with the Department of the Attorney General has been prepared regarding the provision of information and communication technologies (ICT) services, and the Commissioner commissioned Broadreach Consulting to prepare a draft ICT Strategic Plan for the years 2015–18 to identify the office’s longer term ICT needs and how these can best be sourced.

Risk management

The management of risk and associated risk mitigation strategies continues to be a focus in 2015–16. A formal review of any identified corporate risks is incorporated into the monthly Corporate Executive meeting agenda, and in all project management reporting.

Financial management

A financial management report is provided for endorsement at all Corporate Executive meetings. The procurement policy is presently being updated to reflect changes made by the Department of Finance’s Government Procurement Transformation program, whereby agencies manage their low value (under $250,000), low risk procurement independently.